Welcome Vendors

This is your yART sale home base!!

Everything you need to show up ready, from load-in and booth rules to food vendor info, promo assets, FAQs, all in one place.

Welcome, yARTie!!

This is your home base for every market. If you’re wondering where to be, when to arrive, what to bring, or how it all works, it’s all here. Load-in details, booth guidelines, food vendor info, promo assets, and answers to the questions that always come up.

Anything time-sensitive, like weather calls, last-minute changes, or day-of updates, will go in the IG group chat, not here. If you’re not in it yet, DM @theyartsale and I’ll add you. Bookmark this page and make sure you’re in the chat.

Still have a question? Scroll to the bottom for how to reach me.

Before Your First Market:

Utah Tax Info

The State of Utah requires us to collect business info for every vendor at special events.

Please submit yours below:

Submit Tax Info

The yART Sale Market Day Basics

Location: Oasis Community Garden, 2445 Monroe Boulevard, Ogden
Market hours: 11:00 AM to 5:00 PM
Group photo: 10:30 AM on the Great Lawn near the music area
Setup deadline: Everyone must be fully set up and ready by 10:30 AM
Load-out: Begins after 5:00 PM. Please remain completely set up through the end of the market.

Load-In Times

Load-in is staggered because the garden has one small entrance and a limited loading zone.

  • Great Lawn booths: 7:00 to 8:00 AM

  • Madison Plots tables: 8:00 to 9:00 AM

  • Monroe Plots tables: 8:30 to 9:00 AM

  • Food trucks: 9:00 AM onward

Please arrive during the time assigned to your section. Give yourself enough time to unload, park, return to the garden, move everything to your space, and finish setting up by 10:30 AM.

How to Get In + Unload

All vendors must enter through the east-side alley off Monroe Boulevard.

Approach from 24th Street, turn south onto Monroe Boulevard, and then turn right into the alley shown on the load-in map. Event signs and volunteers will help direct you into the loading zone.

The loading zone is the only place vendors may unload.

  1. Pull into the loading zone and unload all of your items into the designated staging area.

  2. You will have approximately 10 minutes to unload.

  3. Move your vehicle out of the loading zone immediately.

  4. Park in one of the approved vendor-parking areas shown in green on the map.

  5. Return to the loading zone on foot.

  6. Use your wagon, cart, or dolly to take your items from the loading zone to your assigned booth or table.

  7. Finish setting up at your assigned space.

Do not take your items to your booth while your vehicle is still in the loading zone.

No vendor vehicles may drive to the Great Lawn, Madison Plots, Monroe Plots, garden paths, tables, booths, or other assigned vendor spaces. This applies even if your setup is heavy or your space appears accessible by vehicle.

Please bring a wagon, cart, or dolly and arrive prepared to move your own setup. Volunteers may be available to help, but volunteer assistance cannot be guaranteed.

Performers

Performers will receive a separate email with their performance time and arrival details.

A basic sound setup will be available, and Bucky will be there to help everyone get set up.

If you need to bring instruments or additional equipment, please park first and then carry or cart everything to the covered performance area. The loading zone will not be available once the market begins.

If you can no longer perform, please call Audrey directly at least 48 hours before the event, whenever possible, so there is time to adjust the schedule or find a replacement.

Load in Map

Parking Map

Parking

After unloading, park only in the approved areas highlighted in green on the parking map.

Do not park:

  • In any area marked in red

  • In the loading zone

  • In alleys or emergency-access lanes

  • In front of driveways, gates, or garden entrances

  • In spaces belonging to neighboring homes or businesses

  • Anywhere prohibited by posted street signs

The garden is located in a residential neighborhood, so please park thoughtfully and make sure residents can still access their homes.

We are keeping closer parking available for guests. Once you park, walk back to the loading zone to collect your items and start setting up.

Booth + Tent Rules

Every vendor has an assigned booth or table number. Check the vendor map before event day and set up only in your assigned space. Please do not switch, move, trade, or share spaces without approval. The layout has been planned around the garden’s narrow paths, available shade, vendor needs, and guest flow.

6×4 Table Spaces

Your entire setup must fit within your 6×4 footprint, including:

  • Table and chair

  • Products and displays

  • Signs

  • Storage bins

  • Tent legs, weights, or patio umbrella

Nothing may extend into the walkway or a neighboring vendor’s space. If your usual setup is larger, please bring a smaller version that fits comfortably within the space. A small tent or patio umbrella is required; rentals are available if needed. Remember, your layout must fit completely inside the 6×4 footprint.

10×10 Booth Spaces

Your entire setup must fit within your 10×10 footprint, including your canopy, tables, chairs, products, signs, storage, and tent weights. These spaces require a 10×10 canopy. Patio umbrellas may not be used as a replacement for a canopy.

Tent Weights

Tent weights are required on every canopy and umbrella.

Bring a minimum of 25 pounds per leg and make sure everything is secured before the market opens. This applies even if the weather feels calm during setup. Wind can move through the garden quickly, and an unsecured canopy is a safety risk for everyone. Place weights where they will not block the walkway or create a tripping hazard.

6× 4 Tent Rentals

Only vendors who reserved and paid for a 6×4 tent rental should expect a tent to be provided.

A tent rental does not include your table, chairs, displays, signage, or other booth supplies. Please bring everything else your setup requires.

Power

Vendor electricity will not be available.

Plan for your booth to operate completely without an outlet. Do not bring extension cords expecting to connect to garden or event power. Charge your phone, card reader, and battery packs before arriving. If part of your setup requires electricity, bring a safe portable power option that does not create excessive noise or interfere with nearby vendors or performers.

What to Bring

  • Your canopy, tent or umbrella that is appropriate for your assigned space

  • At least 25 pounds of weight for each tent or umbrella leg

  • Tables and chairs

  • Products, displays, price labels, and signage

  • A wagon, cart, or dolly for moving everything from the loading zone

  • Weather protection for yourself and your products

  • A charged phone, card reader, and portable battery pack

  • Cash and change if you accept cash payments

  • Trash bags and basic cleanup supplies

  • Water, snacks, sunscreen, and layers for changing weather

  • A helper or booth buddy, if possible, so you can take breaks during the day. Volunteers may be available, if needed.

Food Trucks

Food trucks will be assigned either to the circle driveway or the street-front space along Monroe Boulevard. Follow volunteer directions when you arrive and set up only in your assigned location.

All trucks must remain on paved surfaces. Food trucks may not drive or park on the grass.

Food trucks may begin arriving at 9:00 AM and must be completely set up and ready to serve by 10:30 AM.

Power

Electricity will not be available. Plan to be fully self-sufficient with your own generator, battery system, or other safe power source.

Keep generators, cords, equipment, and customer lines within your assigned area and out of all driveways and walkways.

Permits + Health Requirements

All food vendors are responsible for meeting Weber-Morgan Health Department requirements and having the proper permits for their setup.

Questions can be directed to:

Kysa Remley, L.E.H.S. II
Weber-Morgan Health Department
801-399-7171
kremley@webercountyutah.gov

Bringing a Pet?

Well-behaved pets are welcome at the yART sale! Please keep them leashed and under your control at all times, and come prepared to clean up after them. The garden can get busy, so make sure your pet will be comfortable around crowds, children, food, and other animals.

Your Vendor Space

Your assigned booth or table number and the event map will be available in the shared Google Drive folder. We’ll also email them to you and share them in the vendor Instagram chat.

Please review your assignment before event day and save the map to your phone so it’s easy to access when you arrive.

Vendor assignments and event map:
[GOOGLE DRIVE LINK COMING SOON]

Meet Your Booth or Table Buddies

See who will be set up near you and reach out before the event. Introduce yourself in the Instagram chat, follow each other, share each other’s work, or simply say hello.

Knowing your neighbors ahead of time makes setup smoother, gives you familiar faces when you arrive, and helps the whole market feel more connected. You’ll be spending the day together, so you might as well become art-market pals before the gates open.

Help Spread the Word

The yART sale grows because people share it. Your personal invitations, posts, and messages help bring people into the garden and introduce them to the artists behind the work.

Promotional photos and graphics:
[GOOGLE DRIVE LINK COMING SOON]

Use whatever works for you. Share what you’re making, show people what you’ll be bringing, and invite your friends and community to come see you.

Please tag @theyartsale and @heybefab so we can reshare your posts and help more people discover your work.

Frequently Asked Questions

  • We’ll have volunteers helping in the loading zone, and they may be able to lend a hand, but please arrive prepared to move your own setup. Bringing a wagon, cart, or dolly will make things much easier.

    We would also love more volunteers! If a friend or family member wants to help with setup, event support, or cleanup, they can sign up here.

  • No. Vendor electricity will not be available at the yART sale. Please charge your phone, card reader, and other devices beforehand and bring portable battery packs if needed. Food trucks are responsible for providing their own generator or battery setup.

  • Nope. Vendors bring their own setup. We do have a limited number of 6 × 4 tents available to rent for $15, first come, first served. Please email Audrey at heyaudrey@heybefab.com to rent one.

  • There will be two portable restrooms available. One accessible restroom will be near the front entrance along the narrow Monroe-side walkway. The second will be farther back in the garden. Both locations will be marked on the event map.

  • No. All food vendors must meet Weber-Morgan Health Department requirements. Contact info is in the food vendor section above.

  • Please don’t. Early load-out affects the entire market. Empty booths during event hours make guests think the market is ending, which sends people home and leaves neighboring vendors selling to a thinning crowd.

    Even if the afternoon feels slow, staying completely set up through 5:00 PM helps keep the market active and welcoming for everyone.

    If something genuinely urgent comes up, please speak with Audrey or an event volunteer before packing up. Vehicles will not be allowed into the loading zone until the official load-out process begins.

  • Volunteers may be available to help, but assistance cannot be guaranteed. Please bring a wagon, cart, or dolly and arrive prepared to move your own setup from the loading zone to your assigned space.

  • No. Your entire setup must fit within the space you paid for and were assigned.

    If you have a 6×4 table space, your tent or umbrella, weights, table, chair, and display must all fit within the 6×4 footprint.

    If you have a 10×10 booth, your tent and complete setup must fit within the 10×10 footprint. Tents larger than 10×10 are not allowed.

    Please bring a smaller setup rather than extending into a walkway or neighboring vendor’s space.

  • Reach out before the event so we can confirm. We want to know who's actually set up where.

  • If you know you need to switch your assigned load-in time, email Audrey at heyaudrey@heybefab.com at least 48 hours before the event. Please wait for confirmation before arriving during a different section’s window.

    If an unexpected delay happens on event morning, message us in the Instagram vendor chat as soon as possible.

    You can still set up if you arrive after load-in has ended, but you will need to park first and carry or cart everything from the parking area to your assigned space. You will not be able to use the loading zone or drive into the vendor areas.

    Late setup creates extra disruption for nearby vendors and guests, so please arrive during your assigned window whenever possible.

  • Street parking on Adams Ave or 26th east of Adams. Don't leave your car in the unloading zone or you'll block other vendors.

  • The yART sale is a rain-or-shine event, so please come prepared for changing weather. Bring secure tent weights, coverings for your products, waterproof storage, sunscreen, water, and clothing layers.

    If weather becomes unsafe and the event needs to be delayed, adjusted, or canceled, we will notify vendors through email and the Instagram vendor chat. Unless you receive an official update from us, plan for the event to continue.

  • Please email or call Audrey at least 48 hours before the event whenever possible. This gives us time to adjust the map and offer your space to another artist.

    Do not transfer or give your space to someone else without approval.

  • Your assigned space number and the event map will be emailed to you, shared in the vendor Instagram chat, and saved in the shared Google Drive folder. Please review your assignment before event day and save the map to your phone so it’s easy to access when you arrive.

Contact

Audrey Christensen, Event Host & Organizer, heyaudrey@heybefab.com

Instagram: @theyartsale @heybefab

For day-of and time-sensitive stuff, the IG group chat is the fastest way to reach us.

If you're not in it yet, DM @theyartsale to be added.